What Kenyan Businesses Should Know About POS and KRA eTIMS Integration

The Kenya Revenue Authority (KRA) electronic Tax Invoice Management System, eTIMS, is the system through which businesses issue tax invoices that are reported to KRA. If you sell through a POS, the question is how your sales get from the till to eTIMS without double work.

This article is general information, not tax advice. Confirm your obligations, thresholds and deadlines with KRA or your tax adviser.

Why it matters for POS users

Retyping sales into a separate KRA tool is slow and error-prone. A POS that integrates with eTIMS can prepare and submit the document from the sale itself.

What to ask your POS provider

• Is the eTIMS integration built and in use, or planned?
• What do I need to provide: KRA PIN, device or integration registration, credentials?
• What happens if the connection to KRA is slow or down? Does the cashier have to wait?
• How are corrections, returns and credit notes handled?
• Can I see which sales have been submitted and which failed?

What to prepare

• Your KRA PIN and eTIMS registration details.
• Clean product data: names, units and correct tax rates.
• A process for failed submissions.

How BluNext POS approaches it

In BluNext POS, eTIMS is built as a separate component. A completed sale triggers the preparation and submission of the document in the background, so a slow response from KRA does not hold up the cashier, and there is a screen to review documents. It connects to your own eTIMS onboarding, so it becomes active once your KRA details are configured. We do not claim certification on your behalf. See our integrations page and payment management.

See it in practice

BluNext POS is built in Kenya by BluChip Solutions. Request a demo or talk to our team about your business.